Setting up your recruitment listings

How do I start recruiting and set up our listings?

Jonas Kane avatar
Written by Jonas Kane
Updated over a week ago

Once you have a certified position, you're set to start recruiting for new service year corps members. You'll just need to publish a recruitment listing to get started.

In your organization dashboard, go to the “Listings” tab to add and publish a recruitment listing. Once you've created a  listing, you can continue to reuse it each year for recruitment by updating fields as needed (such as the recruitment window, start and end dates, and application instructions).

Deciding how many listings to create

We leave it up to you to determine how to best recruit for your position. In many instances, you'll likely just be adding one recruitment listing; however, there might be instances in which it makes sense to add multiple. 

If there are other staff who will be helping with this process, this will also be a good time to add additional members to your account. Adding additional colleagues will help them manage recruitment and serve as points of contact on listings. This article provides extra guidance for program managers who are recruiting using a shared account

When getting set up to recruit, here are a few ways to think about whether you might want to utilize one listing, or multiple:

One listing:

Adding a single listing likely makes the most sense in the following situations:

  • You're utilizing one general position description, and there is no information in your listing or additional questions on your application that you need to have differentiated based on placement sites or geographic locations

  • You don't have multiple places where you might be looking to link applicants to offsite

  • There is only one individual who is responsible for recruitment and who needs to serve as a listing point of contact 

Multiple listings:

While you can add as many locations as needed to a listing, you also have the option to create listings for specific regions or for placement sites. If you are placing members in more than one site, you might want to take this option if:

  • Your listings utilize specific descriptions for placement sites or cities/regions that you'd like to include in the listing description

  • You want to assign different points of contact to manage the listing and follow up with applicants

  • Your different sites or regions have different start/end dates or application windows that you'd like to highlight

  • You have more than one place offsite you need to send applicants to for next steps

  • You have different custom questions depending on the placement that someone applies to

  • You have different eligibility requirements and benefits for different locations

Adding recruitment info for your listing

Once you've determined how you want to structure your recruitment listing(s), you can add your info, publish your listing and start recruiting! Here is some guidance on adding your recruitment information:

Section 1: Listing Details & Terms

  • Listing Name: In general, we recommend keeping the listing name brief and descriptive of the role. In many cases, this will just mean reusing your position name. If you are utilizing multiple listings, you can modify your name to help be more descriptive of that placement (such as by adding a location) 

  • Listing Description: This can be the same as the position description, or can be tailored for a specific region or site, as needed

  • Position start/end dates: The dates when your service year corps members will begin and end their service. 

Section 2: Listing Benefits & Recruitment

Fields you'll add in this section include:

  • Benefits: By default, these will be the same as what was selected in the certified position, but these can also be updated if needed for specific regions/placements. 

  • Qualifications: Highlight if there are any minimum requirements (such as age and education level) necessary to apply for this opportunity. This will help make sure that candidates who discover your opportunity through suggested matches or by searching are finding appropriate results. 

  • Listing point of contact: The point of contact must be an account user for your organization. By default, it will display the selected account user's email; however, you do have the option to display a separate email (e.g. Notifications will be sent to the alternate email if one is entered. Keep in mind when including a separate email that to view applicants, you will need to log in using a personal account that is linked to your organization account.

Section 3: Application Information

Fields you'll add in this section include:

  • Application Window: Your listing will only accept applications when it is within the application window you set. You can always extend your application deadline later if you are still looking for members past this date. We don't recommend ever having an application end date extend more than one month past your position start date; if you are still recruiting more than one month past that date, you should also adjust your position start date in your listing to align with when newly accepted members are likely to actually start their service year.

  • Additional Questions: You have the option to include up to five additional questions for candidates to answer when they submit an application to your organization through Candidates’ answers will appear on the applications that they submit to you.

  • Next Steps and Offsite Application: These fields allow you to provide more guidance about the initial process to apply to your program, and, if necessary, link to an additional offsite application. These fields will not show up directly on your public listing, and will instead be accessible to all candidates who have applied to your listing. For more information on adding "Next Steps" and linking to additional application requirements, please reference this article.

Copying a Listing

If you are creating multiple listings for your position, one shortcut that might be helpful is the ability to copy a listing. 

Copying a listing will create an exact duplicate of a listing you've already added. You can then edit any fields in your duplicate that you need to update (such as the listing name, description, and link for additional application requirements).

Is your listing actively recruiting?

Remember that your listing will accept applications whenever it is within the application window that you have set. You can update your application window as needed to reopen or close your listing

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