Once you have a certified position on ServiceYear.org, you're set to start recruiting for new service year corps members. You'll just need to publish a recruitment listing to get started.
In your organization dashboard, go to the “Listings” tab to add and publish a recruitment listing. Once you've created a listing, you can continue to reuse it each year for recruitment by updating fields as needed (such as the recruitment window, start and end dates, and living allowance).
Deciding how many listings to create
We leave it up to you to determine how to best recruit for your position. In many instances, you'll likely just be adding one recruitment listing; however, there might be instances in which it makes sense to add multiple.
If there are other staff who will be helping with this process, this will also be a good time to add additional members to your account. Adding additional colleagues will help them manage recruitment and serve as points of contact on listings. This article provides extra guidance for program managers who are recruiting using a shared account.
When getting set up to recruit, here are a few ways to think about whether you might want to utilize one listing, or multiple:
Adding a single listing likely makes the most sense in the following situations:
- You're utilizing one general position description, and there is no information in your listing that you needs to be differentiated based on placement sites or geographic locations
- You don't have multiple places where you might be looking to link applicants to offsite
- There is only one individual who is responsible for recruitment and who needs to serve as a listing point of contact
While you can add as many locations as needed to a listing, you also have the option create listings for specific regions or for placement sites. If you are placing members in more than one site, you might want to take this option if:
- Your listings utilize specific descriptions for placement sites or cities/regions that you'd like to include in the listing description
- You want to assign different points of contact to manage the listing and follow up with applicants
- Your different sites or regions have different start/end dates or application windows that you'd like to highlight
- You have more than one place offsite you need to send applicants to for next steps
- You have different eligibility requirements and benefits for different locations
Adding recruitment info for your listing
Once you've determined how you want to structure your recruitment listing(s), you can add your info to publish and start recruiting! Here is some guidance on adding your recruitment information:
Section 1: Recruitment Information
- Listing Name: In general, we recommend keeping the listing name brief and descriptive of the role. In many cases, this will just mean reusing your position name. If you are utilizing multiple listings, you can modify your name to help be more descriptive of that placement (such as by adding a location, or by
- Listing Description: This can be the same as the position description, or can be tailored for a specific region or site, as needed
- Application window and position start/end dates: Your listing will only accept applications when it is within the application window you set. You can always extend your application deadline later if you are still looking for members past this date. We don't recommend ever having an application end date extend more than one month past your position start date; if you are still recruiting more than one month past that date, you should also adjust your position start date in your listing to align with when newly accepted members are likely to actually start their service year.
- Next Steps and Offsite Application: These fields allow you to provide more guidance about the initial process to apply to your program, and, if necessary, link to an additional offsite application. These fields will not show up directly on your public listing, and will instead be accessible to all candidates who have applied to your listing. For more information on adding "Next Steps" and linking to additional application requirements, please reference this article.
Section 2: Listing Benefits & Recruitment
Fields you'll add in this section include:
- Benefits: By default, these will be the same as what was selected in the certified position, but these can also be updated if needed for specific regions/placements.
- Qualifications: Highlight if there are any minimum requirements (such as age and education level) necessary to apply for this opportunity. This will help make sure that candidates who discover your opportunity through suggested matches or by searching are finding appropriate results.
- Listing point of contact: The point of contact must be an account user for your organization. By default, it will display the selected account user's email; however, you do have the option to display a separate email (e.g. firstname.lastname@example.org). Notifications will be sent to the alternate email if one is entered. Keep in mind when including a separate email that to view applicants, you will need to log in using a personal account that is linked to your organization account.
Copying a Listing
If you are creating multiple listings for your position, one shortcut that might be helpful is the ability to copy a listing.
Copying a listing will create an exact duplicate of a listing you've already added. You can then edit any fields in your duplicate that you need to update (such as the listing name, description, and link for additional application requirements).
Closing your Listing
If you finish recruiting for your listed opportunity prior to the original deadline, there are two ways you can prevent your listing from accepting applicants:
- You can set the listing to private (which completely removes it from public view). To make a listing private, go to your "Listings" tab, click directly on the name of your listing (rather than clicking edit), and toggle the listing from public to private. If taking this option, you'll just want to be sure to set it to public again when you're ready to recruit next year.
- You can update the "application end date" to be any date prior to today. This will keep the listing public, but show that it is not accepting applications any longer (and prevent candidates from applying). To update the application end date, go to your "Listings" tab, click "edit" beneath the name of the listing, and update that field (which is near the end of the first tab).
Extending your deadline
If you end up needing to recruit past your anticipated deadline, simply edit the "Application end date" in your listing, which will allow you to continue receiving applicants until your listing has been filled.
Reopening your listing for your next recruitment cycle
When you are ready to recruit for next year, you can head to your "Listings" tab and edit your listing as needed for your upcoming recruitment. Remember—if you previously set your listing to "Private," you'll need to toggle it back to "Public" so that candidates can discover it, again.
For extra guidance on setting up and promoting your listings, you can also check out our "Recruitment Best Practices" article.